Procurement

Posted: February 5, 2024

Call for Expression of Interest:

Construction Works: Repair of PRF’s 2^nd Floor ladies’ rooms

PEMSEA is an international organization specializing in integrated coastal and ocean governance for the Seas of East Asia. It is a partnership arrangement comprised of 11 Country Partners and 20 Non-Country Partners with a collective commitment to the implementation of the Sustainable Development Strategy for the Seas of East Asia (SDS-SEA). The SDS-SEA represents a consensus among Partners on the shared vision, objectives and action programs of PEMSEA for sustainable development of the Seas of East Asia. PEMSEA also works closely with educational institutions, Regional Centers of Excellence and ICM Learning Centers to build a critical mass of broad-based, trained and educated coastal and ocean managers to undertake the enormous tasks in the region. PEMSEA Resource Facility (PRF) provides secretariat, communications and technical services and assistance to partners to implement the Sustainable Development Strategy for the Seas of East Asia Implementation Plan 2023-2027.

Terms of Reference (TOR) for Construction Works: Repair of Office Restrooms

Background: The office restrooms are in need of repair and renovation to ensure functionality and improve overall hygiene standards. This Terms of Reference (TOR) outlines the scope of work required for the construction project.
Objective: The primary objective is to undertake comprehensive repair and renovation works in the office restrooms to enhance functionality, aesthetics, and user experience.
Scope of Work:
- Assess the current condition of the restrooms and identify areas requiring repair or renovation.
- Repair or replace plumbing fixtures such as toilets, sinks, faucets, and pipes as necessary.
- Repair or replace damaged flooring, walls, and ceiling materials.
- Apply fresh paint and perform any necessary cosmetic enhancements.
- Ensure compliance with building codes and safety regulations.
- Provide estimates for materials, labor, and time required for completion.
- Coordinate with relevant stakeholders to minimize disruption to office operations.
Deliverables:
- Detailed assessment report outlining the condition of the restrooms and proposed repair works.
- Comprehensive repair and renovation plan, including a timeline and budget.
- Completed construction works meeting quality standards and specifications.
- Final inspection report certifying the completion of the project.
Timeline: The construction works should be completed within [specify timeframe], taking into account any unforeseen delays or challenges.

February 5, 2024: Release of TOR

February 15, 2024: Deadline for work proposals

February 19, 2024: Evaluation of proposals and selection of contractors

February 21, 2024: Contract Agreement

February 26, 2024: Start of the project

Budget: A detailed budget estimate should be provided, including costs for materials, labor, equipment, and any additional expenses.
Quality Assurance: The contractor is responsible for ensuring that all repair and renovation works meet the required quality standards and specifications.
Health and Safety: The contractor must adhere to all relevant health and safety regulations to ensure the well-being of workers and office staff throughout the construction process.
Reporting and Communication: Regular progress reports should be provided to the admin personnel or designated authority, with open channels of communication maintained throughout the duration of the project.
Contractual Arrangements: A formal contract agreement outlining the terms and conditions of the project should be established between the contracting party and the office management.
Evaluation: Upon completion of the project, a post-construction evaluation should be conducted to assess the quality of workmanship and address any outstanding issues.

This Terms of Reference (TOR) provides a framework for the successful execution of the construction works for the repair of the office restrooms. Adherence to these guidelines will ensure the timely completion of the project with satisfactory outcomes.

Posted: January 22, 2024

Call for Expression of Interest:

Hotel Meeting Venue and Room Accommodation for the Learning Exchange Program on Marine Plastics Management organized by MOF/PEMSEA ODA Project on Reducing Marine Plastics Regional Project Management Unit, to be held in Seoul RO Korea, this April 21-27, 2024

Terms of Reference (TOR) for Hotel Meeting Venue and Room Accommodation

MOF/PEMSEA ODA PROJECT ON REDUCING MARINE PLASTICS IN THE EAST ASIAN SEAS REGION

1^st LEARNING EXCHANGE PROGRAME ON MARINE PLASTICS MANAGEMENT

SEOUL RO KOREA; APRIL 21-27, 2024

1. Introduction

The purpose of this TOR is to outline the requirements and expectations for securing a hotel meeting venue and room accommodation for the Learning Exchange Program on Marine Plastics Management organized by MOF/PEMSEA ODA Project on Reducing Marine Plastics Regional Project Management Unit, to be held in Seoul RO Korea, this April 21-27, 2024. The selected hotel will serve as the venue for the event's meetings and provide accommodations for attendees.

2. Scope of Work

The selected hotel must fulfill the following requirements:

Meeting Venue:

Banquet:

April 22: 1 meeting room for 40 people from 13:00 to 19:30 (to serve lunch, afternoon snacks, and dinner)

April 25: Farewell dinner for 30 people at Koreana Hotel

Provide a suitable meeting room

Ensure the meeting room is equipped with necessary facilities such as audiovisual equipment, whiteboards, and internet access.

Offer catering services as per the event schedule.

Accommodation:

10 rooms from April 21 to 27 with 2 breakfasts

7 rooms from April 21 to 27 with 1 breakfast

3 rooms from April 20 to 27 with 1 breakfast

Ensure rooms are clean, comfortable, and equipped with essential amenities.

Offer special rates for event attendees.

Guarantee availability of rooms for the duration of the event.

3. Deliverables

The hotel is expected to deliver the following:

Confirmation of meeting venue reservation, including details of the meeting room and facilities provided.

Confirmation of room reservations, including the number of rooms, check-in/out dates, and rates.

Provision of a finalized catering menu for coffee breaks and meals.

4. Timeline

January 22, 2024: Release of TOR

February 5: Deadline for hotel proposals

February 7: Evaluation of proposals and selection of hotel

February 12: Confirmation of hotel booking and contract signing

February 26: Finalization of catering arrangements

5. Evaluation Criteria

Proposals from hotels will be evaluated based on the following criteria:

Suitability of meeting venue and room accommodation

Availability of required facilities and amenities

Competitive pricing and special rates for event attendees

Past performance and reputation of the hotel

Proximity and accessibility of the hotel to the upcycling sites to be visited

6. Submission of Proposals

Interested hotels are requested to submit their proposals by February 5, 2024 to Ms. Elsie Merina at emerina@pemsea.org Proposals should include details of meeting venue options, room accommodation rates, and any special services offered for events.

7. Contractual Arrangements

Upon selection, the chosen hotel will enter into an Agreement with PEMSEA outlining the terms and conditions of the agreement, including payment terms, cancellation policies, and liability clauses.

8. Contact Information

For inquiries or further information, please contact:

Elsie Merina

PEMSEA Resource Facility

emerina@pemsea.org

Posted: January 8, 2024

Closing Date: January 19, 2024

Call for Expression of Interest:

Construction Works: Repair of PRF’s Parking pavement

Terms of Reference (TOR) for Construction Works: Repair of Building Parking and Pavements

1. Introduction: The following Terms of Reference (TOR) outline the requirements and specifications for the repair of the parking area and pavements of PEMSEA Building, DENR Compound Visayas Avenue, Quezon City. The aim of this project is to address any damages, enhance safety, and improve the overall aesthetics of the parking facility and pavements.

2. Scope of Work: The scope of work for the repair of building parking and pavements includes, but is not limited to, the following:

Assessment of the current condition of the parking area and pavements.
Identification and rectification of any structural damages, cracks, potholes, or uneven surfaces.
Replacement or repair of damaged pavement materials such as asphalt, concrete, or paving stones.
Installation or repair of necessary drainage systems to prevent water accumulation.
Application of appropriate sealants or coatings to enhance durability and longevity.
Implementation of safety measures such as signage, markings, and lighting as required.
Compliance with relevant building codes, safety regulations, and environmental standards.

3. Deliverables: The expected deliverables from the contractor include:

Detailed assessment report highlighting the existing condition and proposed solutions.
Comprehensive repair plan outlining the scope, schedule, and budget.
Execution of repair works according to the approved plan.
Submission of completion report including 'as-built' drawings and documentation.

4. Timeline: The project timeline should be determined in consultation with the contracting authority and should take into account factors such as the extent of repairs needed, weather conditions, and any other relevant constraints. A detailed schedule should be provided as part of the contractor's proposal.

January 8 2024: Release of TOR

January 19, 2024: Deadline for work proposals

January 30, 2024: Evaluation of proposals and selection of contractors

February 15, 2024: Contract Agreement

February 26, 2024: Start of the project

5. Budget: The budget for the repair works will be specified based on the scope of work and available funding. Contractors are required to submit detailed cost estimates covering all aspects of the project, including materials, labor, equipment, and overhead costs.

6. Qualifications and Requirements: Contractors interested in bidding for the project should meet the following qualifications and requirements:

Valid license and registration for construction works.
Demonstrated experience and expertise in similar repair projects.
Adequate manpower, equipment, and resources to complete the project within the specified timeline.
Compliance with health and safety regulations and environmental standards.
Ability to provide relevant certifications and warranties for materials and workmanship.

7. Evaluation Criteria: The evaluation of proposals will be based on the following criteria:

Compliance with TOR requirements and specifications.
Experience and qualifications of the contractor and key personnel.
Proposed methodology and approach for the repair works.
Cost-effectiveness and value for money.
Timeliness and feasibility of the proposed schedule.

8. Submission of Proposals: Interested contractors should submit their proposal. Proposals should include all required documentation, including but not limited to:

Company profile and credentials.
Detailed project proposal including methodology, timeline, and budget.
References from previous similar projects.
Any additional information deemed relevant.

9. Contract Award: The contract will be awarded to the bidder whose proposal best meets the requirements and offers the most favorable terms. The contracting authority reserves the right to reject any or all proposals received and to negotiate with bidders to achieve the best possible outcome.

10. Contact Information: For inquiries and clarification regarding the TOR or the bidding process, interested parties can contact

Mr. Jose Gerald Bacay

Admin Assistant

Telephone – 89292992

Email: jgbacay@pemsea.org

11. Amendments: The contracting authority reserves the right to amend the TOR as necessary and will communicate any changes to all interested parties in a timely manner.

12. Evaluation: Upon completion of the project, a post-construction evaluation should be conducted to assess the quality of workmanship and address any outstanding issues.