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REQUEST FOR QUOTATION

 

Date: June 30, 2022

RFQ No. 2022-04

 

Name of Company:                                                                                                                                                                         

Address:

Name of Store/Shop:                                                                                                                                                                                                                                       Address:                                                                                                                                                                                                                                                                             
Price Quotation
:                                                                                           ;

 

PEMSEA, through its Procurement Committee, intends to procure “Preventive Maintenance Service of the Airconditioning Units of the PEMSA Resource Facility in accordance with PRF’s Procurement Manual (Small Value Procurement)

 

Lot No.

Preventive        Maintenance    Service of           the        Air

Conditioning Units of PEMSEA

 

 

List of PEMSEA Aircon (as of January 2022)

 

Description

Unit

1

SPLIT wall TYPE 2.5HP (LG, Panasonic & Carrier)

4 units

SPLIT wall TYPE 1.5HP (LG)

8 units

Cassette TYPE 3Toner (LG)

2 units

Window TYPE  2HP (Carrier  & Panasonic)

4 units

CEILING TYPE 3Toner (Carrier & LG)

4 units

Floor mounted TYPE 3Toner (Carrier)

6 units

 

       

 

TOTAL of 28 units

   
           

 

Please quote your best offer for the item/s described herein, subject to the Terms and Conditions herein provided (please see attached Terms of Reference). Submit your quotation duly signed by you or your duly authorized representative not later than 11 July 2022 at 1:00 p.m. Copies of the following eligibility requirements are also required to be submitted along with your quotation/proposal:

 

1.      Business Permit; and

2.      Income/Business Tax Return

 

For any clarification, you may contact Mr. Jose Gerald Bacay at telephone no.

(02)  89292992 or email address at jgbacay@pemsea,org

After having carefully read and accepted the Terms and Conditions, I/we submit our quotation/s for Lot 1 as follows:

 

Lot No.

Preventive      Maintenance       Service      of     the     Air

Conditioning Units of PEMSEA

 

 

 

List of PEMSEA Aircon (as of January 2022)

 

 

Description

Unit

Quoted price for 1 lot

1

SPLIT wall TYPE 2.5HP (LG, Panasonic & Carrier)

4 units

 

SPLIT wall TYPE 1.5HP (LG)

8 units

Cassette TYPE 3Toner (LG)

2 units

Window TYPE  2HP (Carrier  & Panasonic)

4 units

CEILING TYPE 3Toner (Carrier & LG)

4 units

Floor mounted TYPE 3Toner (Carrier)

6 units

 

       

 

 

TOTAL of 28 units

   

 

             

 

 

Scope of Work - Cleaning and Preventive Maintenance

 

1.                    check-up and standard preventive maintenance of the air- conditioning unit as prescribed by the equipment manufacturer.

 

2.                    Measurement of the air conditioner supply temperature and room temperature, including reading of equipment working temperature.

 

3.                    Greasing and lubrication of bearing or any rotating parts, as needed.

 

4.                    General cleaning of aircon filter, evaporator and condenser coil, blower wheel, propeller blade, drain pan and drain pump, and cabinet assembly.

 

5.                    Check-up of the controls, compressor motors, and fan motor, including electrical components and tightening of electrical terminals.

 

6.                    Testing for leaks on pipe assembly, including coil assembly of the unit.

 

7.                    Check-up of the voltage supply, full load/load currents and phase sequence of the electrical power supply, and check-up of all electrical terminals and control wiring of the equipment.

 

8.                    Check-up of the pressure of the compressor and refrigerant on the system.

 

9.                    Inspect the drain line and de-clogging of the drain line, drain pump and drain pan of the equipment.

 

10.            Submit test sheets and inspection report prepared and signed by the air-con technician, indicating his/her findings, diagnosis and recommendations. Gather data, including voltage, amperes pressure for the gas coolant, temperature, room temperature and necessary data remarks, as needed.

 

11.            On recommendations for spare parts replacement, like magnetic contractors, capacitors, temperature sensor, freon, and related spare parts, after every conduct of regular inspections, the service payment shall be on a send-bill basis.

 

12.            Any additional work not mentioned in the foregoing items shall be billed separately.

 

              


TERMS AND CONDITIONS:

 

1.            Bidders shall provide correct and accurate information required in this form.

2.            Price quotation/s must be valid for a period of thirty (30) calendar days from the date of submission.

3.            Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties and/or levies payable.

4.            The quoted price is based on the annual cost of service maintenance.

5.            Award of contract shall be made to the lowest quotation which complies with the minimum technical specifications and other terms and conditions stated herein.

6.            The awarded contractor will be responsible for servicing and maintenance for a duration of one year, with the possibility of an extension pending good performance.

7.            Payment shall be made after delivery and upon the submission of the required supporting documents, i.e, order slip and/or billing statement, by the contractor.

 

 

In case you do not receive any communication from PEMSEA one (1) month from the deadline indicated above, it will mean that the award was not made in your favor. PEMSEA reserves the right to accept any or all quotation/bid and to annul bidding process and reject all quotations/bids at any time prior to contract award without thereby incurring any liability to the affected bidder or bidders.


“ANNEX A”

 

TERMS OF REFERENCE

 

I.       OBJECTIVE:

 

This project aims to provide preventive maintenance of the Airconditioning Units (window-type and split type) of the PEMSEA Resource Facility.

 

II.     PROJECT TITLE

 

Preventive Maintenance Service of the Airconditioning Units of the PEMSEA Resource Facility

 

III.   LIST OF AIRCON UNITS

 

List of PEMSEA Aircon (as of January 2022)

Description

Unit

SPLIT wall TYPE 2.5HP (LG, Panasonic & Carrier)

4 units

SPLIT wall TYPE 1.5HP (LG)

8 units

Cassette TYPE 3Toner (LG)

2 units

Window TYPE  2HP (Carrier  & Panasonic)

4 units

CEILING TYPE 3Toner (Carrier & LG)

4 units

Floor mounted TYPE 3Toner (Carrier)

6 units

       

TOTAL of 28 units

   

 

NOTE: The financial bid of the bidders shall be inclusive of the 12% Value Added Tax. The VAT and other applicable taxes should be clearly and separately indicated and/or itemized in the bidder’s financial proposal.

 

 

Scope of Work - Cleaning and Preventive Maintenance

 

1.                    One time check-up and standard preventive maintenance of the air- conditioning unit as prescribed by the equipment manufacturer.

 

2.                    Measurement of the air conditioner supply temperature and room temperature, including reading of equipment working temperature.

 

3.                    Greasing and lubrication of bearing or any rotating parts, as needed.

 

4.                    General cleaning of aircon filter, evaporator and condenser coil, blower wheel, propeller blade, drain pan and drain pump, and cabinet assembly.

 

5.                    Check-up of the controls, compressor motors, and fan motor, including electrical components and tightening of electrical terminals.

 

6.                    Testing for leaks on pipe assembly, including coil assembly of the unit.

 

7.                    Check-up of the voltage supply, full load/load currents and phase sequence of the electrical power supply, and check-up of all electrical terminals and control wiring of the equipment.

 

8.                    Check-up of the pressure of the compressor and refrigerant on the system.

 

9.                    Inspect the drain line and de-clogging of the drain line, drain pump and drain pan of the equipment.

 

10.            Submit test sheets and inspection report prepared and signed by the air-con technician, indicating his/her findings, diagnosis and recommendations. Gather data, including voltage, amperes pressure for the gas coolant, temperature, room temperature and necessary data remarks, as needed.

 

11.            On recommendations for spare parts replacement, like magnetic contractors, capacitors, temperature sensor, freon, and related spare parts, after every conduct of regular inspections, the service payment shall be on a send-bill basis.

 

12.            Any additional work not mentioned in the foregoing items shall be billed separately.

 

 

 

IV.    TERMS AND CONDITIONS

 

1.     Contractors are strongly advised to inspect the site prior to the engagement of services in the office address below:

 

PEMSEA Resource Facility

PEMSEA Building, DENR Compound

Visayas Avenue, Quezon City

Contact Person: Jose Gerald Bacay

Telephone: 89292992

2.     The Contractor must be DTI Accredited under the classification of Air- conditioning and Refrigeration Service and Repair Enterprise. Submit proof of DTI Accreditation for this purpose.

 

3.    

<![if !vml]> The Contractor must be engaged as Preventive Maintenance Service Provider for Air-conditioning Units for at least three (3) years. Thus, the Contractor must submit proof or equivalent document of its corporate existence.

 

4.     The Contractor shall be responsible for any accidental damages to the air- conditioning units during the actual performance of their job.

 

5.     The Contractor shall provide the necessary tools and equipment to be used in conducting regular preventive maintenance service, such as water compressor, cart, detergent and other cleaning materials.

 

6.     The Contractor shall primarily take into consideration the safety of its workers by providing the necessary Personal Protective Equipment while conducting the regular preventive maintenance service.

 

7.     The Contractor shall provide air-condition technician on a per call basis for troubleshooting the immediate concerns/problems encountered in the office, five days a week from 8:00 am to 5:00 pm.

 

span lang=EN-US style='font-size:12.0pt; font-family:"Arial",sans-serif;mso-fareast-font-family:Arial;letter-spacing: -.15pt'>8.     The Contractor shall hold PEMSEA free and harmless from and against any and all claims, liabilities, obligations, costs and expenses, arising from or in connection with damages or personal injury to third persons, the Contractor’s employees, agents and invitees occasioned by the act, negligence or fault of or omission of the Contractor, its agents, employees or invitees.

 

9.     The winning Contractor shall conduct the preventive maintenance service on a Saturday, 8:00 am to 5:00 pm, to commence within seven (7) days upon receipt of the Job Order/Notice of Award.

 

 

V.    TERMS OF PAYMENT

 

1.     Advance payment is not allowed.

 

2.     The Contractor shall submit the summary of services rendered in chronological order with official signature of the authorized air-condition technician personnel.

 

3.     The Contractor shall submit its billing statement to the office address stated above.

 

4.     The payment to the Contractor shall be based on the actual services rendered.